Agenda Frequently Asked Questions

Who can schedule something on the agenda?
All agenda items are submitted by either a staff person via the City Manager or at the request of the Mayor and/or Commissioner.

How can a citizen place something on the agenda?
A citizen would need to contact his/her District Commissioner or the City Manager. The District Commissioner or City Manager can then decide if the topic is something that can be handled administratively and perhaps does not need to go before the Commission. If either the District Commissioner or City Manager believes that going before the Commission is necessary, then the item will be scheduled accordingly.

Are there deadlines that need to be met in order to schedule an item for the agenda?
Yes, staff must meet deadlines to get an item scheduled. These deadlines vary depending upon the type of item that is scheduled. For example, an Ordinance/Public Hearing item needs to be submitted to the City Clerk's Office and to the City Attorney's Office at least four weeks before the meeting date. This is necessary to arrange for the review and the proper advertising in the newspaper for these items. Appropriate staff members have an agenda deadline schedule, which is distributed through the City Clerk's Office.

When does the Agenda get distributed?
The agenda and supporting backup material is normally distributed to the City Commission on the Thursday evening before the meeting. The City Print Shop then makes copies of the Agenda very early Friday morning. Copies of the agendas are normally ready by noon Friday.

How can I get a copy of the agenda?
You may come to City Hall on the Friday before the meeting to pick up a copy of the agenda. Due to the length of our agendas, we do not fax them. Agendas are also available online.

How do I know when there is an agenda item scheduled that would interest me?
Agendas of City Commission meetings are usually posted on the City's website the Friday morning before each regular and conference meeting. Additionally, support documentation for each item of business is available from the website. Agendas may also be obtained from the City Clerk's Office at City Hall, 100 North Andrews Avenue, 7th floor.

How do I find out what an agenda item is all about?
Support documentation for each item of business is available from the City's website the Friday morning before each regular and conference meeting. Documentation may also be obtained from the City Clerk's Office at City Hall, 100 North Andrews Avenue, 7th floor, at a nominal charge of 15 cents per page, with the exception of large exhibits that may be viewed in the City Clerk's Office.