Programs and Services
City Clerk's Office Programs and Services
The City Clerk's Office provides a variety of services.
Some are performed only by the City Clerk, acting
as an executive officer; however, the majority are
performed by all staff members in a team-oriented
atmosphere.
Some of the key responsibilities and
functions of the City Clerk's Office include the
following:
- Signs all bonds, ordinances, and resolutions
issued by the city.
- Attests all contracts, agreements, leases, or
other instruments to which the city is a party
and under which the city assumes any liability.
- Administers any oath required by law or ordinances
of the city.
- Acts as the official custodian of the Seal of
the City and of all records and papers of an official
character pertaining to the affairs of the city.
- Provides seal whenever an Official Seal of the
City is required on any official document of the
city.
- Represents the City and the City Commission in
all transactions with the Supervisor of Elections
pertaining to municipal elections.
- Prepares and coordinates documentation to support
the Commission agenda.
- Prepares for, arranges, and attends all meetings
of the City Commission and keeps minutes of its
proceedings.
- Responds to questions, complaints, inquiries,
and public records documentation requests (such
as copies of minutes, ordinances, resolutions,
agenda backup, etc.) from citizens and city staff.
- Coordinates appointments made by the Commission
to all Advisory Boards and prepares the necessary
appointment correspondence and certificates.
- Serves as liaison between the City Commission,
City departments, and the general public.
- Provides reception duties to the City Clerk's
Office, City Manager's Office, and City Attorney's
Office.
- Administers lobbyist registration, including required statements of expenditures made by lobbyists.
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