Accounts Payable Unit
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Senior Accounting Clerk: Alexandra Rampy |
The Accounts Payable Unit is responsible for the management
and processing of payments to vendors. The Accounts Payable
senior accounting clerk is responsible for following all
purchasing guidelines for the procurement of materials,
supplies, equipment and services to meet the operating
requirements of the department in accordance with City
ordinances. Processing of vendor invoices includes fund
coding, budget allocation and payments in a timely manner.
The senior accounting clerk is the custodian of the petty
cash fund and is responsible for the disbursement and
replenishment of funds.
Accounts Payable Average Annual Statistics
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Number of Purchase Orders Processed |
120 |
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Number of Requisitions Processed |
675 |
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Number of Requisitions for Purchase (RPA) |
690 |
Supplies and services average five percent (5%) of the
total operating budget. Capital is any single item valued
greater than five hundred dollars ($500). Capital expenditures
average one percent (1%) of the total operating budget.
Accounts Receivable Unit
The Accounts Receivable Unit is responsible for the management
of revenues.
Ambulance Transport Fees
The Accounts Receivable Unit is responsible for the management
of approximately 1,500 monthly EMS transport reports.
The Accounts Receivable senior accounting clerk coordinates
the submission of these reports to the billing contractor.
The EMS billing contractor is responsible for all aspects
of rescue transport charges, billings, collections and
the identification of insurance coverage. The senior accounting
clerk also audits revenue collection and develops of monthly
analysis reports.
Fire Assessment Fee
The annual fire assessment fee
includes costs to improve and operate the Fire-Rescue
Department and is collected on the November property tax
bill. All residential property owners are assessed a single
rate each year for fire services, while business owners
are assessed based on the square footage of the property.
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