In order to avoid delays in processing, we recommended uploading all application documents (plans and supporting documents) at the time of application submittal. Do not combine any supporting documents; they must be uploaded separately. Once the application package has been submitted for review Neighbors will not be able to upload additional documents without permission from City staff. This prevents any confusion once the application review has started. Additional documents may be uploaded after the initial application intake review or if a request is made to add a missing document. There are a few required standards for best uploading performance and plan review results. Please follow these guidelines in your document design to ensure correct processing in the LauderBuild Plan Room.
Professional Digital Drawing and Document File Standards
These are the document standards that are required for best uploading performance. Please follow these guidelines in your document design to ensure correct processing in the LauderBuild Plan Room (LPR). Professional drawings, plans and other supporting documents must be submitted with the following file standards.
General Standards (Including Supporting Documents)
- All files must be submitted as PDF files
- Do not submit portfolio PDF files
- Do not use encrypted or password-protected files.
- All documents must have a minimum resolution of 300 DPI.
- The maximum file size is 200MB.
- All layers must be flattened (including seals, signatures, notations).
- Documents may be submitted either as individual files or multiple-page PDF files (e.g., a full plan set, a traffic study, etc.) and should be named accordingly.
- If submitting multiple (more than one) pages in a single PDF file, you must include a table of contents (TOC). Include sheet titles, page labels, page numbers, bookmarks within the TOC. (TIP: include “Create bookmarks” setting in AutoCAD when exporting/publishing to the PDF index page.)
- Do not combine supporting documents in the same PDF file with any plan sheets - plans and supporting documents must be uploaded as separate files.
- All items must be in the correct orientation so that the top of the page appears at the top of the computer screen when opened. Pages MUST NOT require rotation in order to be read.
- All submitted documents must have the required file name and numbering convention. Files that are not named correctly will be rejected. See LPR File Naming Convention Standards for more details.
- When uploading files, make sure to select the CORRECT corresponding document category from the dropdown list to avoid validation issues or rejection.
Signed and Sealed Attachments (Plans and Surveys) Plans
- All plans must be “digitally signed and sealed” (refer to the DSD Digital Signature Policy).
- Plan sheets may be submitted as separate PDF files as long as each file is digitally signed and sealed.
- Documents must have a 6”w x 2”h horizontally orientated space (e.g., like a business card) reserved in the top left corner for the City’s digital approval stamp.
- Ensure that sheet numbers are unique and consistent for each version of submitted plan sheets.
- For scanned drawings, where only a scanned image can be used, ensure the resolution is 300 DPI or higher. Documents must be legible on a computer screen and/or printed.
- Plans must be drawn to scale (e.g., 1/4" = 1’, 1/8” = 1’ or 1:10) according to application requirements.
- Plans must be sized no larger than 24” x 36”.
- Any annotations in the PDF will be removed during the submission process.
- When submitting corrections/revisions, do not resubmit the entire plan set. Only upload the sheets containing changes from the previous submission.
Please make sure any page numbers ARE THE SAME as the original sheet it is replacing.
